Key Responsibilities 

• Assist the finalisation of indicative staff plan and assist in the preparation of staff rosters in Human Force IT System. 

• Assist the Manager with staff briefings – (preparation of stand-by lists, information sheets etc.) 

• Assist the Manager with staff applications and ensure that appropriate employee checks are done, application forms and other supporting documentation is finalised and forwarded to payroll. 

• Assist the Manager by ensuing that the timesheets are completed by all staff accurately and that all timesheets are correctly entered into Human Force system database  

• Assist the Manager with the processing of all purchase orders; job dockets are correctly entered into the finance system. 

• Assistance for provision of adequate uniforms, laundry arrangements and ensure all uniforms are ready for distribution 

• Arrange display of all site plans, white boards, event timetables and any relevant information to assist venue management and staff 

• Set up Human Force system for biometric staff clock in and out processes 

• Ensure all staff are signed on and issued with the correct uniform 

• Ensure Area Supervisors and Manager are aware of any staffing issues 

• Ensure all staff sign off at the end of their shift and return uniforms, radios and keys 

• Ensure timesheets are completed accurately in Human Force system and passed onto payroll for processing according to the stated process 

• Ensure all paperwork relating to hiring staff has been completed and passed to the HR/Payroll Department in a timely manner 

• Ensure incidents/accidents which occur are reported on Atlas database.  

• Operating the event day Help Desk when required, ensuring all information is correct and thoroughly followed through to completion. 

• Answer phones and direct calls/take messages as required 

• Distribute emails, post etc. as required 

• Ensure data entry of Purchase Orders and Job Dockets daily 

• Print event evaluations and staff assessments for distribution to Area Supervisors for close of the event 

• Undertake client administrative duties similar to those described above